FAQs

What is searchRxiv?

searchRxiv (pronounced “search archive”) is an openly accessible, moderated repository for searches which welcomes submissions from all disciplines.  This resource enables individuals to create and permanently store a DOI-stamped record of their search along with key bibliographic information such as title, original date and update dates, a description of the search, keywords, validation information and database details.

Who is behind searchRxiv?

searchRxiv is hosted and maintained by CABI, an international, inter-governmental, not-for-profit organization that improves people’s lives by providing information and applying scientific expertise to solve problems in agriculture and the environment. CABI’s 49 member countries guide and influence its core areas of work, which include International Development and Publishing. CABI produces key scientific publications, including the CAB Abstracts and Global Health databases. CABI invests its publishing surpluses directly into development projects, helping to improve livelihoods worldwide.

searchRxiv is a collaboration between CABI and an Advisory Group of 15 specialists in information science and evidence synthesis methodology, who represent many research disciplines. The Advisory Group developed the initial data structure for reporting searches and continues to make recommendations about standards and functionality.

The Advisory Group, whose members are listed below, is led by Neal R. Haddaway, Stockholm Environment Institute and Melissa Rethlefsen, HSLIC, University of New Mexico

·         Amy Riegelman, University of Minnesota
·         Bethany McGowan, IUPUI
·         Igor Brbre, Royal Sussex County Hospital Library and Knowledge Service
·         Julie Glanville, University of York
·         Justin Clark, Bond University
·         Kate Ghezzi-Kopel, Cornell University
·         Kate Nyhan, Yale University
·         Lina Gulhane, UK Royal College of Physicians
·         Margaret Foster, Texas A&M
·         Melinda Davies, ‎Kaiser Permanente Center for Health Research
·         Paul Fehrmann, Kent State
·         Sarah Young, Carnegie Mellon University
·         Tracy Shields, Naval Medical Center, Portsmouth, Virginia

Is the site moderated?

searchRxiv is moderated by CABI editorial staff who review all submissions and comments posted to the site. We review the information provided for each search submission against the criteria indicated on the “Submit a Search” page, and check the authenticity of the authorship.  Occasionally questions about search submissions may be referred to our Advisory Group members for professional advice.

What does searchRxiv enable me to do?

·         You can upload a search and store it permanently for future re-use.  The “Submit a Search” page walks you through the process and prompts you to fill in the fields required to describe your search and information about the authors and the database settings.
·         Every search which is accepted for deposit is given a DOI, which enables it to be shared and cited.
·         You can locate other searches which may be of interest to you by searching across the actual search strings, descriptions and bibliographic information of other deposited search records.
·         You can use the clipboard function to re-use or share your search in a consistent format. The clipboard function also enables you to easily re-use other searches deposited on searchRxiv.

What type of search do you accept on searchRxiv?

searchRxiv has been designed specifically for searches performed for evidence synthesis and systematic reviews, where reproducibility is an important requirement.  A submission can be either for a single string search or a complex multi-string search strategy.

We use the following definitions to differentiate between a search string and a search strategy:
·         A search string is a set of keywords combined with Boolean operators and executed as a single search.
·         A search strategy is made up of several distinct search strings each of which has been executed as a search, then combined with other searches in a series of steps to give a final set of results for the overall strategy.  In a search strategy each component search string is identified individually as a distinct search and may also be numbered.

How do I log the same search performed on different databases?

The data model which we use for searchRxiv is constructed with the principle of reproducibility in mind, and based on the idea that each search performed on a specific database/platform combination is a distinct entity, since the search syntax requirements will be specific to the search settings for that database.

Each search string or search strategy executed on a separate database requires a separate entry into searchRxiv.

A paper describing original ideas behind data structure we have adopted is in draft form and due to be published in 2022.  The draft data structure may be viewed here.

What information is required to submit a search?

The mandatory submission information includes the search title, the search string or search strategy, a brief description of the context for the search, author assigned keywords, the date when the search was conducted, any dates of updates, information about the validation for the search, information about the authors and their email addresses, the database searched and platform on which it is hosted. 

How do I submit a search?

You need to be registered with searchRxiv and logged in to submit a search. Please use the Login/Register link to register.

The Submit a Search page walks you through the process and prompts you to fill in the fields required to describe your search, the authors and the database settings for your search.

Fields marked with an asterisk are mandatory but we urge users to fill in as many of the other fields as possible.

When you have completed your submission, you will receive an acknowledgement email containing a copy of the information you entered.

Can I submit multiple searches for the same project and link them?

Yes, it is possible to link records to each other and label them either as child or parent records of other records. At this point creating a multi-record project search hierarchy is a two-step process.  You would first submit a parent entry for the overall project search and wait for a DOI to be assigned to it (which usually takes 48-72 hours).  Once this has been done you would then be able to create related child records and link them to the original parent record.

CABI is working now on streamlining the submission process to make it possible to submit multiple records for the same project and obtain DOIs instantly thus eliminating the current need for delays. CABI hopes to be able to deliver this improved functionality in late 2022/early 2023.

Until the new streamlined functionality in place it is possible to ask CABI to help with data entry and to create linkages between records as an alternative to having to do this all yourself.  If you would like to enquire about this option as an alternative to submitting your searches one at a time, please email support@searchrxiv.org  We are very happy to help!

Once I have posted my search how soon will it appear on searchRxiv?

Your DOI stamped search record will appear within 48-72 hours from submission.  We will also notify you by email as soon as your search is up on the site.  All submissions are processed by CABI editorial staff. You will see a brief version of the search record on the Home page which links through to the full record page with its assigned DOI. 

How long will my search remain available once it has been accepted?

Your search will remain permanently available. By submitting your search and obtaining a DOI you are making your search available as part of the scientific record. CABI has a history of over a century of scientific endeavour and knowledge dissemination and has committed to maintaining searchRxiv as part of the scientific record.

Where does the information which appears in the Organism Descriptors, Geographic Location, Topics and Broader Terms search facets on the searchRxiv Search Results page originate from?

The information in these facets is drawn from the bibliographic keywords assigned to each submission by its author to which CABI also adds keywords from the CAB Thesaurus controlled vocabulary, covering applied life sciences and related subject areas, to enhance discoverability.

How do I submit feedback or ask questions?

Our searchRxiv team wants to hear any questions, comments and suggestions you may have. Please email us on support@searchrxiv.org